Human Resources and Administration Officer - Nairobi

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We are looking for a Human Resources and Administration Officer.

Key Responsibilities:

  • Manage monthly payroll, statutory deductions (PAYE, NSSF, NHIF, SDL, etc.), and ensure timely compliance with labour and tax regulations.
  • Oversee recruitment and onboarding processes, including advertising vacancies, interviews, contracts, orientation, and maintaining accurate employee records.
  • Coordinate training, staff welfare, performance appraisals, and employee relations, including handling grievances and disciplinary procedures.
  • Administer employment contracts, renewals, terminations, exit interviews, and ensure proper management of terminal benefits.
  • Maintain HR and administrative systems (including HRIS/biometric attendance), and prepare HR reports such as labour costs and workforce analysis.
  • Handle company compliance and statutory requirements (licenses, permits, OSHA, NEMA, customs-related certifications, annual returns, etc.) and liaise with relevant government bodies.
  • Support general office administration, logistics operations where needed, and represent the company in dealings with regulatory authorities and trade unions.
  • Provide HR and administrative support to management and staff, ensuring smooth operations, effective communication, and a compliant work environment.
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...